Boxcryptor amazon cloud drive5/28/2023 TANSTAFS (There Ain’t No Such Thing as Free Storage) Users need to be educated about these differences, and if you do decide to allow them to utilize online file sharing and file storage services, they need to be aware of default permissions settings and know which services are best for securely storing their files. It’s not a flaw on the part of when your primary purpose is public sharing of documents, focus is naturally on accessibility rather than restrictive security. Once you understand the primary purpose behind the different services, the default permissions setting make sense. Sway makes it easy for users to create newsletters, interactive reports, and slide shows. In fact, is more than a place to share documents it goes a step further to help you showcase them, by providing personalization and presentation tools so that you can create a branded profile and use Sway to “tell the story” with your shared documents. You can restrict the audience to whom the files are accessible, but by default they’re shared with everybody – the opposite of OneDrive’s default settings (on all but the Public folder). Whereas OneDrive is designed to be a place to store your files, is intended to be all about sharing that data. Per-file encryption is also available, whereby chunks of files are encrypted with separate keys and distributed randomly throughout the data center in different storage containers, the encryption keys that are used are also encrypted with a master key, and the keys and master key are stored in physically separate data stores. With OneDrive for Business in Office 365, your data is encrypted at the disk/volume level by Microsoft’s BitLocker. You can use third party solutions such as Boxcryptor (free for non-commercial use) to protect your OneDrive data with end-to-end encryption. Both versions support multi-factor authentication via a code sent to your phone as a text message, or verification via the Microsoft Authenticator phone app. Data in transit is encrypted in both personal and business versions of OneDrive, but data at rest is not encrypted unless you use OneDrive for Business. You can change those permissions to share them with specific people. When you save files there, unless you place them in the Public folder, they can’t be accessed by anyone else by default. Microsoft’s cloud-based storage service is OneDrive. It’s no wonder, because many services bill themselves as both and the lines get blurred. What got some users of in trouble was that they didn’t understand the difference between a file-sharing site and a file storage site. Knowing where you areĪll cloud storage and file sharing services are not created equal when it comes to security – nor are they intended to be. Never underestimate the ingenuity of workers whose objective is make things more convenient for themselves. Digital rights management solutions can help prevent this, but there are ways around it. Many small businesses use these services, but information workers also often have their own “personal clouds” and if you don’t have firm policies (that are firmly enforced) in place, some of them may be putting company documents there, at least temporarily, to make it easier for them to access and work on those files from home or when traveling.ĭon’t assume that “what happens on the company server stays on the company server.” If users can download docs to their hard drives to work on them (which is necessary when, for example, they have slow or unreliable Internet connections, or need to work where Internet connectivity isn’t available – for example, on a plane that doesn’t isn’t wi-fi equipped), they may save them to other locations, as well. This is especially true in small, new, or more loosely run organizations that haven’t implemented strong policies and educated their users regarding the use of various cloud sharing and storage services.Īnd of course, the same is also true of numerous other cloud storage and sharing sites: Google Drive, Amazon Drive, iDrive, Apple iCloud, Dropbox, Box, and many more. You can be sure there are employees out there using the site, and others like it, for uploading company files, as well. Last month, InfoWorld reported that people are sharing files with sensitive personal information “with the world” on Microsoft’s site, which at the default settings can be searched and accessed by virtually anybody.
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